Celebrating 20 Years in Business • 2004 - 2024

What To Know About Pay Frequency

It’s important for businesses to have a clear and consistent payment schedule to ensure fairness and adherence to labor laws and employee expectations. Lack of structure around paychecks could throw off budgeting and financial planning processes or put a business at risk of legal issues for possible violations of labor laws.

Pay frequency influences each paycheck’s wage and tax amounts but doesn’t impact an employee’s annual tax liability or net pay. What does it impact?

  • Time commitment: The more frequently you pay employees, the more time you spend running payroll.
  • Money: Some software companies charge based on the number of payrolls you run each month.

Let’s look more closely at your pay frequency options:

  • Weekly: An employee paid weekly receives 52 paychecks per year. The U.S. Bureau of Labor Statistics says 33.3% of employees receive weekly paychecks, making it the second most popular pay frequency.
  • Biweekly: You pay employees every other week, so they receive 26 paychecks per year, or two each month — except for two months when they get three. Workers receive their pay on the same day of the week each pay period. BLS says biweekly is the most popular pay frequency, with 43% of employees receiving their wages biweekly.
  • Semimonthly: Employees are paid twice per month, but the key difference is that they receive 24 paychecks per year. You pay employees on specific dates; those dates may differ. Usually, you’ll pay workers on the 15th and the 30th of each month. Nineteen percent of employees receive their wages on a semimonthly basis.
  • Monthly: Employees receive one paycheck per month — 12 per year. Monthly paychecks are for larger amounts but are paid less frequently. Only 4.7% of employees are paid monthly, making it the least common pay frequency.

How should you choose? Consider these factors:

  • Consistency rules: You must maintain a consistent pay frequency. You cannot change an employee’s pay frequency when you feel like it. States determine what pay frequencies you can and can’t use. Most states set a minimum frequency you must follow.
      • Arizona requires that employers pay employees two or more days per month, not more than 16 days apart.
      • In California, wages (with some exceptions) must be paid at least twice during each calendar month on the days designated in advance as regular paydays.
      • Texas employers must pay each employee who is exempt from overtime provisions of the Fair Labor Standards Act at least once a month; others must be paid at least twice a month. Semimonthly pay periods must contain, as nearly as possible, an equal number of days. Within those limitations, employers may designate any payday they choose.
  • Your employees and payment approach: Employee-related factors may impact the pay frequency you go with.
    • Among businesses with 1,000-plus employees, 67% use biweekly. For businesses with one to nine employees, 39% choose biweekly.
    • You can establish different pay frequencies for salaried employees vs. hourly employees.
  • Your industry: The industry in which you operate can determine your pay frequency. Certain industries tend to pay weekly, while others pay monthly.
    • The BLS says that 65% of construction employers pay on a weekly basis, while only 14% of employers in finance do.
  • How you run payroll: If you run payroll by hand, shorter pay frequencies — weekly, for instance — require more payroll runs, taking more time and energy.
    • Some companies that service payrolls add charges per payroll run, making you pay more for weekly payrolls than biweekly ones.

Check how potential payroll vendors charge — per employee or per paycheck — because it matters. Aside from keeping consistency (the only requirement by federal law) uppermost in your mind, you must also abide by state rules. Provide clear information on when payments will be made to help employees manage their finances.


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Emily Gooding

Payroll Specialist

Emily is graduating in May with a BA in Business Administration from Lander University. She has gained valuable experience as a payroll intern for BMW. We are so excited to have her on the team and  to see her excel in her role as a Payroll Specialist.

Madison Capps​

Payroll Specialist

Madison received a BS in Psychology from Southern Illinois University in 2019. Since then, she has been working as a supervisor at Starbucks and earning her second degree, a BA in Administration and Accounting, from USC Aiken in the fall. She will be joining us as a Payroll Specialist and a valuable addition to our Paysmart team.

Kristen Wilby

Payroll Specialist

Before moving to South Carolina with her husband, Kristen worked as a Sales & Marketing Specialist for Premium King in Feasterville, PA, where she gained valuable experience in strengthening the brand and generating new business. Kristen also brings to our team several years of professional experience as an Executive Assistant and as an Office Manager, where she was first introduced to payroll. Kristen’s knowledge and her innate ability to establish genuine relationships contribute greatly to the team as we continue to grow and serve our clients.

Meg Whitaker

Payroll Specialist

Meg brings nearly twenty years of professional experience to the team. Most recently, she worked as a Payroll & Benefits Specialist in Centennial, Colorado. She and her husband recently moved back to the Carolinas for his job, and we were fortunate to find her! Before Colorado, Meg worked at CPI Security Systems in Charlotte, NC, for twelve years as a Billing Coordinator and Senior Administrative Assistant. She also gained three years of experience as an HR Assistant for a law firm in Fayetteville, NC. Her expertise significantly adds to our team and benefits our clients as we continue to grow!

Rachel McClaran, EA


Rachel plays a crucial role in developing Paysmart’s core processes and procedures, as well as overall strategy within the company. Rachel graduated from Bob Jones University and is an active member of the Junior League of Greenville and the South Carolina Association of CPAs. Her desire to serve her community has led her to become involved with several nonprofit organizations and to serve as the past Vice President of Finance for the Junior League of Greenville. Outside of the office,Rachel enjoys spending time on the water and traveling with her husband and their two children.

Hina Rogers

Payroll Specialist

Hina joined the Paysmart team in August 2022. She grew up in Portland, Oregon, before moving to Greenville, SC. She earned both a bachelor’s and a master’s degree in education. After college, she represented her alma mater as an enrollment counselor in the Southeast and Western states. She enjoys traveling, road trips, cooking, and quality time with her family. Hina looks forward to serving your company’s needs! 

Sharon Quantrille

Payroll Specialist

Sharon has spent several years in the accounting industry and has completed courses to hone her skills as a Payroll Specialist. Her background as an educator, professional musician, and Human Resources Generalist has contributed to her communication skills, commitment to professionalism, and organizational skills that make her a tremendous benefit to her Paysmart clients and colleagues. A graduate of Bob Jones University with a B.S. degree in Music Education, a Master of Music degree in Piano Performance and a Human Resources Generalist Certificate, Sharon spends her free time gardening, hiking, playing the piano, and spending time with her four adult children.

Haleigh Bates

Payroll Specialist

Haleigh joined our team in May of 2022 as a payroll specialist. Haleigh has over eight years of experience helping personal and small business clients with their financial needs. She received her Bachelor’s Degree from Georgia Southern University. She enjoys spending time with her husband and their three children, Caden, Addie, and Mason.  She likes to go hiking, spend time at the beach, and volunteer at her church in the children’s ministry. 

Courtney Rossello

Payroll Tax Manager

Courtney joined the team at Paysmart Payroll Services in September 2020.  She was raised in Simpsonville, SC, and graduated from Clemson University in 2009 with a bachelor’s degree in political science and a concentration in public administration.  Courtney began her payroll career in 2011 and currently works in the payroll tax department at Paysmart.  She strives to make every client feel comfortable knowing their payroll taxes and tax returns are handled accurately and efficiently.  Courtney is also a volunteer Treasurer for a local middle school in Greenville County.  In her spare time, she enjoys volunteering with special needs children, road trips, and spending time with her two daughters. 

Emily Hargrave

Senior Payroll Specialist

Emily received her bachelor’s degree in music from West Coast Baptist College. Since her college days, Emily has gained nearly 18 years of experience in office operations and project management. Emily joined Paysmart in 2017 and enjoys using her skills to support clients and the Paysmart team.

 At heart, Emily is a small-town country girl from the Midwest but is happy now to call the Upstate home, where she doesn’t have to endure harsh winters. Emily’s favorite ways to spend her free time are reading a good book, challenging herself with puzzles, and doing her best not to kill the plants in her garden.

Julie Shull

Client Success Specialist

Julie is the Client Success Specialist for Paysmart Payroll.  She joined the team as a Payroll Specialist in March of 2020. She received her Bachelor of Science degree from NC State University and earned an MBA from Gardner-Webb University while playing on the GWU women’s tennis team. After starting her career with Wilson Sporting Goods as a Financial Analyst, she took a few years off to raise twin boys until she began working for Greenville County Schools in 2014.  Julie enjoys spending time with her family and outdoor activities.

Brad Detandt

Payroll Administrator

A graduate of Northland International University with a BA in Counseling, Brad Detandt leads the day-to-day operations of the Paysmart team. He is eager to grow the firm’s client portfolio. He brings a diverse employment background in retail, manufacturing, nonprofit ministries, and business development, with
a specialized focus on team development and process improvement. Brad’s professional – and personal – mission is to “Be Great. Serve!” Brad enjoys spontaneous activities and weekend trips to state parks with his wife Miranda and his three children.

Stephen C. Stokes

Managing Partner

Stephen has more than 14 years’ experience working with individuals and businesses to meet their tax, accounting, and payroll needs. He has been the managing partner of Paysmart Payroll Services since January 2009. He is a licensed certified public accountant in South Carolina and Georgia. Stephen is also a member of the South Carolina Association of CPAs, the Georgia Society of CPAs, the American Institute of CPAs, and the Professional Association of Small Business Accountants. He has a bachelor’s degree from Bob Jones University and a master’s degree from Georgia State University. Stephen was born and raised near Atlanta, Georgia and moved to Greenville, South Carolina, several years ago. He enjoys spending time with his wife, Tiffani, and daughters, Madeline and Julianna. He is actively involved in his church and enjoys reading, sports, and other outdoor activities.